The Office of the Registrar relies on timely submission of grades so that we are able to provide the grades to students as soon as possible.
Beginning fall 2021, final grades are due within 96 hours after the final examination, or the last day of instruction if no final exam is required.
(see University Policy ACA-66 Grades and Grading, section E2)
Administering final exams for asynchronous online courses is at the discretion of the instructor and should be completed before the end of the term. Standard grading deadlines apply based on the last day of instruction.
Final Exam Standard Schedule
Final exam periods are two hours in length and held in the regularly scheduled classroom, if the course is not asynchronous and has a published meeting pattern. Final exams for such classes meeting one day per week, are scheduled during the regularly scheduled day, time and location.
Fall classes that meet on the hour on Monday and Wednesday or Monday, Wednesday and Friday, have their final exam on Monday of finals week. Classes that meet on the half-hour on these daily meeting patterns, have their final exam on Wednesday of finals week.
Fall classes that meet on the hour on Tuesday and Thursday, have their final exam on Tuesday of finals week. Classes that meet on the half-hour on this daily meeting pattern, have their final exam on Thursday of finals week.
Spring classes that meet on the half-hour on Monday and Wednesday or Monday, Wednesday and Friday, have their final exam on Monday of finals week. Classes that meet on the hour on these daily meeting patterns, have their final exam on Wednesday of finals week.
Spring classes that meet on the half-hour on Tuesday and Thursday, have their final exam on Tuesday of finals week. Classes that meet on the hour on this daily meeting pattern, have their final exam on Thursday of finals week.
Final exams in summer are held during the last regularly scheduled class meeting day, time and location.
Administering final exams for asynchronous online courses is at the discretion of the instructor and should be completed before the end of the term. Standard grading deadlines apply based on the end of instruction.
Students having more than two final exams in one day or final exam time conflicts should make alternative arrangements directly with their instructors.
Beginning fall 2021, final grades are due within 96 hours after the final examination, or the last day of instruction if no final exam is required. (University PolicyACA-66Grades and Grading section E2)
Submitting Final Grades
According to the guidelines established by the University Faculty Council, final grades are due to the Office of the Registrar within 96 hours after the final examination. Final grades are submitted by faculty through an online process.
Grades submitted via Canvas must be approved/saved/submitted no later than 9:59 pm CST to guarantee overnight posting to SIS and visibility to students the next morning inOne.IU.
Grades submitted via theOne.IU faculty center must be approved/saved/submitted no later than 10:59 pm CST to guarantee overnight posting to SIS and visibility to students the next morning inOne.IU.
After you load your final course grades in SIS, any subsequent changes you make in the Canvas gradebook do NOT automatically update the SIS grade roster. If you make any change to the Canvas gradebook, you must submit an eGrade change to update any posted grades.
Once grades have been submitted, all grade changes must be submitted through the eGrade change process, in accordance with university policy.
Effective Fall 2021, University Faculty Council policy was updated to allow all valid grades to be awarded with an indication of academic misconduct. A modification was made to the SIS final grade roster to support the reporting of academic misconduct in conjunction with final grades. The SIS final grade roster includes a column to indicate that the grade was awarded as a result of academic misconduct and may not be replaced via grade forgiveness policies.
Corrections to final grades and extensions of incompletes are processed administratively through the eGrade Change Process in One.IU.
Grades Submitted Late
Grades not turned in by the deadline will result in grades "NR" being sent to the student. Late grades may also result in a student not being allowed to return for the next semester, not being allowed to compete in intercollegiate athletics, or not being able to receive financial aid. We will notify students with the grades of any late rosters, but that will not occur for 2-3 weeks after the end of the term. To save yourself phone calls from concerned students, parents, and school recorders, please get your grades in on time.
Please review the F, FN, and FNN policy to ensure grades are submitted in compliance with University Faculty Council Policy (UFC, April 27. 2021). Instructors are required to differentiate between students who fail a class due to non-attendance from those who fail the class due to poor performance.
FN: This grade indicates failure due to non-attendance or lack of participation, providing a distinction between an F grade for failing performance versus non-attendance or lack of participation. This complies with the 1953 Faculty Council policy which states, “Failure to complete a course without an authorized withdrawal will result in the grade of F”. When an FN grade is assigned, an F will appear on the student’s transcript. The N portion of the FN grade and the last attendance date will be retained on the student’s record as internal notations only. (University Faculty Council, March 30, 1999)If you award a grade of FN, please be sure to record the last date of attendance, in compliance with Title IV Financial Aid regulations.
FNN: If the student never attended the class, enter a grade of FNN. It is not necessary to enter a last date of attendance with the FNN grade. The grade of FNN has the same impact on a student’s record as a grade of F. When an FNN grade is assigned, an F will appear on the student’s transcript.
F: The grade of F remains the grade to indicate failure due to poor academic performance.
A grade of I (Incomplete) may be given when a substantial amount (not less than three-fourths) of the work of the course is satisfactorily completed as of the end of the semester. The completed portion of the student's work must be of passing quality. The grade of Incomplete should be awarded only under circumstances of hardship - when it would be unjust to hold a student to the time limits ordinarily fixed for completion of course work. Whenever possible, instructors should make sure that students receiving incompletes have a clear understanding of work to be completed, deadlines to be met, and any other conditions that apply. By assigning an Incomplete, an instructor implicitly authorizes and requires the Incomplete to be changed to an F at the end of the specified period. If the instructor does not otherwise act to remove the Incomplete, the Registrar will automatically change the Incomplete to an F at the end of the period. The Incomplete must be resolved within one calendar year, from term in which it was assigned, to avoid lapsing to an F. The Dean may authorize an extension of this period in exceptional circumstances. Submitting final letter grades to resolve an Incomplete, or requesting an extension to the grade lapse period, is managed through the eGrade change process.
Please note that incomplete grades extensions, submitted through the eGrade system and approved by the instructor's academic dean, will indefinitely exempt the incomplete from all future grade lapse processes. Only a subsequent eGrade change to a final letter grade will resolve the incomplete.
Two email reminders are automatically sent by IU Enrollment Services central office to students and faculty regarding outstanding incomplete grades. The first notification is sent 35 days after the Fully Graded Date of the term in which the incomplete was assigned. A second notification, warning of the pending grade lapse to an F, is sent 350 days after the Fully Graded Date of the term in which the incomplete was assigned. The actual lapse process, to convert unresolved incomplete grades to F, happens 400 days after the latest Fully Graded Date of all campuses for the term in which the incomplete was assigned. To see specific dates for future terms, Download the Current Term Processing Dates spreadsheet.
I to F Grade Lapse
A grade of Incomplete (I) will automatically convert to an 'F' after one calendar year from the posting date if no alternative final grade is submitted. This temporary grade should be requested of the instructor by the student prior to the start of finals. The student should have substantial equity in the course to qualify for an incomplete. A grade of Incomplete should be assigned only in case of illness or for unforeseeable circumstances that prevent the student from completing the course requirements by the end of the term. A written agreement between the student and instructor should detail the remaining requirements to successfully complete the course. The academic unit may require a copy of this agreement to be kept on file in the student's advising record.
Two email reminders are automatically sent by IU Enrollment Services central office to students and faculty regarding outstanding incomplete grades. The first notification is sent 35 days after the Fully Graded Date of the term in which the incomplete was assigned. A second notification, warning of the pending grade lapse to an F, is sent 350 days after the Fully Graded Date of the term in which the incomplete was assigned. The actual lapse process, to convert unresolved incomplete grades to F, happens 400 days after the latest Fully Graded Date of all campuses for the term in which the incomplete was assigned. To see specific dates for future terms, Download the Current Term Processing Dates spreadsheet.
Students with an outstanding Incomplete should NOT register for the course a second time before a final grade is posted to resolve the Incomplete. Course material from the original section in which the student was registered can be made available to the student by reactivating the course in Canvas. For assistance with reactivating a prior course section of Canvas, please contact the Center for Innovation and Scholarship in Teaching and Learning (CISTL) at 219-980-6755 cistl@iu.edu, or William Radell at 219-981-5663 wbradell@iu.edu.
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